Arts Organization Development

Project Details by Fiscal Year
2016 Fiscal Year Funding Amount
$2,338
Fund Source
Arts & Cultural Heritage Fund
Recipient
Willmar Community Theatre, Inc. AKA The Barn Theatre
Recipient Type
Non-Profit Business/Entity
Status
Completed
Start Date
November 2015
End Date
August 2016
Activity Type
Grants/Contracts
Counties Affected
Kandiyohi
Kandiyohi
Project Overview
Arts Organization Development
Project Details
CRM software and Board Member training
Competitive Grant Making Body
Board Members and Qualifications
John White: writer, photographer, retired journalist; Marilee Strom: musician, former art teacher, business owner; Kathy Fransen: musician, theatre, Rhythm of the River coordinator; Janet Olney: visual artist, Willmar Area Arts Council coordinator; Joyce Meyer: photographer, retired art teacher, Canby Arts Council; Kate Aydin: retired educator; Paula Nemes: musician, librarian, former coordinator of Marshall Area Fine Arts Council, Marshall Area Stage Company; Tom Wirt: artist, owner Clay Coyote Gallery, Hutchinson Center for the Arts, past member Hutchinson Public Arts Commission; Susan Marco: writer, former High School English/creative writing teacher; Kelly Muldoon: graphic artist, Prairie Music Association, Prairie Oasis Players; Dan Wahl: writer, visual artist, director, adjunct English instructor at Southwest Minnesota State University; Cindy Reverts: visual artist, Rock County Fine Arts Association treasurer, Council for Arts in Humanities in Rock County; Dana Johnson: producer/filmmaker; Brett Lehman: Worthington International Festival, Worthington City Band, Worthington Concert Association; Reggie Gorter: vocalist, theatre, voice/dance teacher; Scott Tedrick: journalist, Granite Falls Riverfront Revitalization, theatre director/actor.
Advisory Group Members and Qualifications
Cindy Reverts: visual artist, Rock County Fine Arts Association Treasurer, Council for Arts in Humanities in Rock County; Joyce Meyer: photographer, retired art teacher, Canby Arts Council; Kate Aydin: retired educator; Kathy Fransen: musician, theatre, Rhythm of the River coordinator; Scott Tedrick: journalist, Granite Falls Riverfront Revitalization, theatre director/actor.
Conflict of Interest Disclosed
Yes
Conflict of Interest Contact
Southwest Minnesota Arts Council, Greta Murray (507) 537-1471
Legal Citation / Subdivision
Laws of Minnesota 2015 Special Session, chapter 2, article 4, section 2, subdivision 3
Appropriation Language

ACHF Arts Access

2016 Fiscal Year Funding Amount
$2,338
Other Funds Leveraged
$585
Direct expenses
$2,923
Administration costs
$0
Number of full time equivalents funded
0.00
Proposed Measurable Outcome(s)

Our goals for this project is to 1) improve relationships with volunteers; 2) improve relationships with donors; and 3) improve the quality of organizational governance. We hope to increase the number of total volunteers by 10%; the total number of hours volunteered 10%; the total annual dollars donated by 10%. We will measure these goals by being able to use the new CRM database to generate reports.

Measurable Outcome(s)

1) Having a Customer Relationship Management program implemented- We selected a software program that was conducive to the organization, neonCRM. 2) Having individuals’ sign-up as user for the software- We had each staff member and all 13 Board members create an account. 3) Conduct training on the software- The Executive Director enabled every Board Member to conduct training on the software and are continually doing the extensive web-based training offered by the software company. 4) Begin utilizing the software as an organization- The staff has been able to begin utilizing the software by adding data on donors and events, and is continually adding information beneficial to the organization that will enable better communication with the community.

Description of Funds
Source of Additional Funds

Other, local or private

Recipient Board Members
John Dean, Steve Verhelst, Mary Wilkowske, Mike Klaers, Gwen Krebsbach, Bob Bonawitz, Keith Green, Jennifer Johnson, Pam Klein, David Korsmo, Jennifer Oakes, Thomas Rosengren, Brian Stenholm
Project Manager
First Name
Sally
Last Name
Carlson
Organization Name
Willmar Community Theatre, Inc. AKA The Barn Theatre
Street Address
321 4th St SW
City
Willmar
State
MN
Zip Code
56201
Phone
(320) 235-9500
Email
sally@thebarntheatre.com
Administered By
Administered by
Location

Griggs Midway Building, Suite 304,
540 Fairview Avenue North,
St. Paul, MN 55104

Phone
(651) 539-2650 or toll-free (800) 866-2787
Email the Agency
Location

509 W Main St, PO Box 55
Marshall, Minnesota 56258 

Phone
Phone Manager: Nicole DeBoer
(507) 537-1471
Email the Agency