Outdoor Heritage Conservation Partners Grant Program - FY2011

2011 Fiscal Year Funding Amount:
$4,386,000
Source: 
Outdoor Heritage Fund
Recipient: 
Minnesota Department of Natural Resources
Recipient Type: 
State Government
Status: 
Completed
Start Date: 
July 2010
Activity Type: 
Grants/Contracts
Project Details:
2011 Fiscal Year
Legal Citation / Subdivision: 
ML 2010, Ch. 361, Art. 1, Sec. 2, Subd. 5(i)
Appropriation Language 

$4,386,000 in fiscal year 2011 is to the commissioner of natural resources for a program to provide competitive, matching grants of up to $400,000 to local, regional, state, and national organizations, including government, for enhancement, restoration, or protection of forests, wetlands, prairies, and habitat for fish, game, or wildlife in Minnesota. Up to four percent of this appropriation may be used by the commissioner of natural resources for administering the grant program. Grantees may acquire land or interests in land. Easements must be permanent. Land acquired in fee must be open to hunting and fishing during the open season unless otherwise provided by state law. The commissioner of natural resources must agree in writing to each proposed acquisition of land or interest in land. The program shall require a match of at least ten percent from nonstate sources for grants of $100,000 or less and a match of at least 15 percent from nonstate sources for grants over $100,000. Up to one-third of the match may be in-kind resources. The criteria for evaluating grant applications must include, in a balanced and equally weighted order of precedence, the amount of habitat restored, enhanced, or protected; local support; degree of collaboration; urgency; capacity to achieve multiple benefits; habitat benefits provided; consistency with current conservation science; adjacency to protected lands; full funding of the project; supplementing existing funding; public access for hunting and fishing during the open season; sustainability; and use of native plant materials. All projects must conform to the Minnesota statewide conservation and preservation plan. Wildlife habitat projects must also conform to the Minnesota wildlife action plan. Subject to the evaluation criteria and requirements of this paragraph and Minnesota Statutes, the commissioner of natural resources shall give priority to organizations that have a history or charter to receive private contributions for local conservation or habitat projects when evaluating projects of equal value. Priority may be given to projects acquiring land or easements associated with existing wildlife management areas. All restoration or enhancement projects must be on land permanently protected by conservation easement or public ownership or in public waters as defined in Minnesota Statutes, section 103G.005, subdivision 15. Subdivision 9 applies to grants awarded under this paragraph. All restorations must comply with subdivision 9, paragraph (b). This appropriation is available until June 30, 2014, at which time all grant project work must be completed and final products delivered, unless an earlier date is specified in the grant agreement. No less than five percent of the amount of each grant must be held back from reimbursement until the grant recipient has completed a grant accomplishment report by the deadline and in the form prescribed by and satisfactory to the Lessard-Sams Outdoor Heritage Council.

Fiscal Year Funding Amount: 
$4,386,000
Other Funds Leveraged: 
$1,144,100
Direct expenses: 
$4,150,100
Administration costs: 
$12,000
Number of full time equivalents funded: 
1.4
Measurable Outcome(s) 

8750 acres

Project Overview

The Conservation Partners Legacy Grant Program (CPL) is managed by the Minnesota Department of Natural Resources (DNR) to provide competitive matching grants of up to $400,000 to local, regional, state, and national non-profit organizations and governments. Grant activities include the enhancement, restoration, or protection of forests, wetlands, prairies, and habitat for fish, game, or wildlife in Minnesota. A match of at least 10% from nonstate sources was required for grants of $100,000 or less, and a match of at least 15% from nonstate sources was required for grants over $100,000. Up to one-third of the match may be in-kind resources. All match was identified at the time of application. CPL Program Staff developed a Request for Proposal and Program Manual, solicited applications and oversaw the grant selection process, prepared and executed grant documents, reviewed expenditure documentation, ensured recipients were only reimbursed for allowable expenses, monitored grant work, and assisted recipients with closing out grants. Up to 4% of the appropriation was used for administering the grant program.

Project Details

Accomplishment Plan

Background:
Applicants applied for grants under this program to enhance, restore, or protect forests, wetlands, prairies and habitat for fish, game, or wildlife in Minnesota.

For projects that restore and/or enhance

1. Projects will be only on lands under permanent protection of public fee ownership, or conservation easement as defined in MS 84C.01 or public ownership or in public waters as defined in MS 103G.005, subd. 15. Projects may be done on tribal lands under federal trust arrangements.
2. A conservation easement must be placed on any private land impacted before work may begin. Funding for the easement/deed restriction and associated costs may be paid for with in-kind match or grant funds.
3. Proposed projects on public lands will be approved by and coordinated with public land managers. Projects proposed for lands under permanent conservation easement will be reviewed by the easement holder. Proof of review or approval must be submitted to grant staff before the application deadline. The private landowner must agree to the project as well.
4. Grantees will be responsible for all administrative requirements such as Historic Property Review, Wetland Conservation Act, Stormwater Permits, DNR Waters Permits, and others as appropriate. Costs for any reviews or permits should be included in the grant application, either as in-kind match or requested from grant dollars. As specified in the grant agreement, grantees may, by letter, assign duties and associated funds back to DNR, with DNR consent.
5. A Natural Heritage Review is required for each project site. This must be completed by the Land Manager or Easement Holder, or appropriate DNR staff, and submitted on the Land Manager Approval form. This form must be uploaded to the CPL Application System.
6. The Commissioner of Natural Resources must approve all projects.
7. All projects must meet requirements in the 2010 MN Session Law, Chapter 361, and follow the principles and criteria outlined in the L-SOHC FY 2011 Call for Funding Request.

For projects that protect

1. Lands acquired in fee title will be open to the public for hunting and fishing during open seasons unless otherwise provided by law.
2. All easements must be permanent. Easements must include stewardship provisions to perpetually monitor and enforce the conditions of the easements.
3. Projects to acquire land in fee simple title or a permanent conservation easement must be associated with established land acquisition programs that use explicit criteria for evaluating a parcel’s habitat potential.
4. Grantees must agree to abide by all L-SOHC requirements for long-term management of any lands acquired with Outdoor Heritage Funds (OHF).
5. For fee acquisition, the final title holder and land manager must be specified. Lands that will be conveyed to a public agency must be donated.
6. Some State programs have specific statutory guidelines for determining the value of easements acquired under that program. If the easement will become part of that State program and the easement will be held by the State, any entity acquiring the easement may use that program’s statutory method for the easement valuation.
7. All acquisition selection processes and related transactions costs for all parties involved in the acquisition must be reported to the L-SOHC,
8. A Notice of Funding Restriction must be recorded for each acquisition.
9. An analysis of future operations and maintenance costs for any acquired lands must be provided to the L-SOHC, commissioner of finance, and appropriate public agency.
10. The grantee must submit an annual report on the status of property acquired with grant funds to the L-SOHC by December 1 of each year.
11. Grantees acquiring land that will be conveyed to DNR will be required to follow DNR’s Land Acquisition Procedures for Lands to be Conveyed to DNR.
12. Grantees acquiring land that will NOT be conveyed to DNR will be required to follow DNR’s Land Acquisition Procedures for Lands NOT to be Conveyed to DNR.
13. A Natural Heritage Review is required for each project site. This must be completed by the Land Manager or Easement Holder, or appropriate DNR staff and submitted on the Land Manager Approval form. This form must be, uploaded to the CPL Application System.
14. All projects must meet requirements in the 2010 MN Session Law, Chapter 361, and follow the principles and criteria outlined in the L-SOHC FY 2011 Call for Funding

General Program Requirements
Funds for this program were available until June 30, 2014.

All grant projects met requirements of the 2010 MN Session Law, Chapter 361, and the L-SOHC’s 2010 Call for Funding Requests. In addition, projects addressed the priorities in the Minnesota Statewide Conservation and Preservation Plan, and Tomorrow's Habitat for the Wild and Rare. Capital expenditures and indirect costs were not allowed. In administering this program the DNR complied with the Department of Administration - Office of Grants Management policies.

Grantee Match
A match of at least 10% from nonstate sources was required for grants of $100,000 or less, and a match of at least 15% from nonstate sources was required for grants over $100,000. Up to one-third of the match may be in-kind resources. All match must be identified at the time of application.

Grantee Payment
Grantees were paid on a reimbursement basis unless other arrangements were specified and approved in a grantee’s application and work program. Reasonable amounts may be advanced to projects to accommodate cash flow needs, to match federal share, or for acquisitions. Advances must be specified in the grantee’s application and final grant agreement or work program. Partial payments were allowed. 5% of each grant was held back until a grant accomplishment report had been completed by the grantee.

Grant Process
A Request for Proposal (RFP) was posted on the CPL website in early August, 2010. The RFP contained grant program information, application criteria, application requirements, state agency contacts and grant reporting requirements. The RFP, Program Manual, and all grant agreements incorporated appropriate principles and criteria from the L-SOHC’s 2010 Call for Funding Requests and associated legislation.

Applications were accepted electronically, with grants selected for funding twice a year. Any ungranted funds from the first cycle were available for use in a following cycle.

Applications were submitted electronically using CPL’s Online Grant Application System (OLGA). All project sites were mapped using OLGA’s mapping tool. OLGA accepted applications beginning in August, 2010 until the deadline for the first round of grants in mid-September, 2010. The application system did not accept applications during the review process. OLGA was re-activated in mid-February, 2011 to accept applications for a second round of grants.

CPL Grant Program Staff reviewed applications to make sure they were complete and met grant program requirements. Technical Review Committee(s), selected by the Commissioner of Natural Resources reviewed and scored applications based on criteria established by the L-SOHC, MN State Legislature and DNR. These committees included representatives from DNR, BWSR, the University of MN, and the US Fish and Wildlife Service, and other appropriate members from both government and non-profit organizations. A final ranking committee made up of the Chief Financial Officer, and Directors of the DNR Divisions of Fish and Wildlife, Ecological Resources/Waters, and Forestry recommended projects and funding levels to the Commissioner of Natural Resources. The Commissioner made the final decision on the projects funded and funding levels.

Every effort was made to evenly distribute the selected grants by geographic location, activity, and funding level, with an objective of granting 50% of the funds to projects above $125,000, and 50% of the funds to projects below $125,000.

CPL Grant Program staff work with grantees to ensure financial reviews, grant agreements, and any other necessary paperwork are completed. Work could not begin until the grant was executed.

Project Reviews and Reporting
Project reviews were completed as required by Office of Grants Management Policy 08-10, Grant Monitoring.

Grantees reported accomplishments on a CPL Report Form by September 1 of each year. Reports account for the use of grant and match funds, and outcomes in measures of wetlands, prairies, forests, and fish, game, and wildlife habitat restored, enhanced, and protected. The report included an evaluation of these results. A final report was required by all grantees 30 days after the project was complete.

CPL Grant Program staff compiled grantee reports and submitted an annual accomplishment report to the L-SOHC by February 1 and August 1 of each year. This report contained information on the number of agreements made, amount of reimbursement paid to grantees, accomplishments by grantees, number and status of remaining open agreements, and administrative costs. Accomplishment information was also posted on L-SOHC and DNR websites.

Project Manager

Jessica
Lee
Minnesota Department of Natural Resources
500 Lafayette Road
St. Paul
MN
55155
6512595233